What is Universal Print?

For organizations committed to the Microsoft 365 cloud, Universal Print is a modern, cloud-based print solution that provides robust and centralized print management capabilities and a straightforward end user experience, while eliminating the need to maintain traditional on-premises print servers, active directory, or install printer drivers. Universal Print is a multi-tenant print solution service hosted on Azure. For organizations that are committed to Microsoft 365 cloud, it replaces the Windows Server print server functionality.

Who is Universal Print for?

Universal Print is for customers who are moving to the cloud and need the ability to print using a cloud service, as Azure Active Directory joined devices are unable to discover printers on local print servers. Therefore, customers seek a solution from Microsoft to remove the need for on-premises print servers and gateways.

What are Universal Print ready or compatible print solutions?

A Universal Print ready / compatible solution is a printing solution that has a Universal Print compatible software. ISV are releasing newer integrated solutions that are Universal Print ready and can further extend the benefits of Universal Print with print to digital capabilities.

Does Universal Print also work with hybrid setups where devices are joined to Active Directory and Azure Active Directory?

For Universal Print, Windows devices must be connected to Azure Active Directory. Hybrid joined devices will work too, provided they are joined to Azure Active Directory.

Can Universal Print be configured to manage many printers over multiple locations?

Yes, With Universal Print, users can print to any printer within their organization by just connecting to the internet.

UniPrint InfinityCloud for Universal Print by Microsoft

With Universal Print now being part of Microsoft 365, it will help to simplify corporate printing. The cloud-based printing solution runs on IPP and Azure AD to enable administrators to easily manage users and printers without requiring any print servers.

Adding UniPrint Infinity to the Universal Print solution will further enhance print management capabilities. It works by directly integrating with Microsoft 365 and enables secure Print-to-Physical and Print-to-Digital capabilities for business process automation.

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Printing is Universal & Ubiquitous

By integrating with UniPrint InfinityCloud, Microsoft 365 users have the convenience of easily printing documents to a Print-to-Physical Queue, to be released securely on demand or they can send it into a Print-to-Digital Workflow Queue, which will convert its content for digital document processing.

Everyone knows how to print. This is an important attribute in any successful digital transformation project where the user finds the transition to be simple, secure and requires minimal change in their workflow. Instead of a piece of printed paper, printing presents opportunity to simplify and automate traditionally paper-centric business processes.

Robert Bracey, CEO, Quartet Service Inc.

Key Universal Print Benefits

Zero-Trust Framework

As a SOC2 Type-2 compliant organization, PFI follows the zero-trust framework for all of our solutions and cloud platform where all users and devices, both inside and outside the corporate network, are deemed untrustworthy.

Device & Network Agnostic

UniPrint Infinity is a device and network agnostic solution, enabling users to print through any hardware print vendor and supports printing for mobile devices (iOS, Android), Mac, Chrome OS and IGEL OS.

Machine Leaning & Automaton

The digital process automation platform uses Machine Learning and AI based cognitive services to classify and recognize the print job. The data is then used to trigger different workflow processes.

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How it Works

Azure Active Directory users with a Microsoft 365 subscription can easily access the Print-to-Physical-Release and Print-to-Digital-Workflow queues through our UniPrint InfinitySend Agent as cloud printers.

Users can self-administrate and add these printers (no driver is installed) from their Windows device, or the IT administrator can push down printers to any user or group within the organization. Once the cloud printers are created on their device, users can start printing like they are normally do. As the document is printed, the print job is spooled into the Azure Cloud then routed into the UniPrint Infinity system as a secure PDF/XPS file.

Disrupt Paper Through Print-to-Digital-Automation with Universal Print

Printing to Physical (with Secure Release)

If printing to the physical release queue, users can securely release their print job on demand from any mobile device using UniPrint Infinity’s mobile app or through the physical vPad release stations. Both secure release methods support Microsoft Azure AD authentication and ensures users have a secure and seamless experience.

Printing to Digital (for Process Automation)

If printing to the digital workflow queue, print jobs will be converted for digital process automation. The Print-to-Digital feature allows the capture, auto-classification and data extraction of the print job using Microsoft’s machine learning and A.I. platform for process automation, and outputs your processed data to any system, including ECMs, ERPs, EMRs, CRMs, and RPA, which reduces workload and operating costs.

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Why Print Management: The Hidden Costs of Printing